Contact-form privacy policy

This notice explains how information submitted through the Colwyn Bowmen contact form is used.

Information we collect

The form may collect your name, email address, telephone number, preferred reply method, enquiry category, subject and message.

Why we use it

We use the information to respond to your enquiry, direct it to the appropriate club officer where necessary, and keep an appropriate record of the conversation.

Who receives it

Your enquiry is sent to the club secretary and may be shared with another appropriate Colwyn Bowmen officer when needed to answer you. The form is processed using FormSubmit, our form-delivery provider.

How long we keep it

We retain enquiry information only for as long as it is reasonably needed to respond, manage any resulting club activity, and meet relevant administrative or safeguarding responsibilities.

Your choices

You may ask us to correct or delete information connected with your enquiry, subject to any information the club needs to retain for legitimate administrative, legal or safeguarding reasons.

Contact

For privacy questions, email secretary@colwynbowmen.com.

Last updated: 19 September 2026.